SENIOR OPERATIONS EXECUTIVE - £27k basic + £5k annual OTE bonus
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| Job Type | Permanent |
| Area | Greater London, UK |
| Sector | Media Agency |
| Salary | £27k basic + £5k annual OTE bonus |
| Start Date | |
| Job Ref | 1711 |
| Job Views | 1474 |
- Description
- Our client is a leading specialist global publisher who provide engaging content in the form of events, print and online platforms. at the forefront of development in new media technologies.
YOUR ROLE
We're looking for an experienced Senior Event Operations Executive, who'll will report directly to the Head of Event Operations and Content Production. The main purpose of the role is to ensure the smooth running and successful management of various events from planning to execution. The environment is busy and challenging and you have to be able to work on multiple projects at once. The successful candidate will play a key role in shaping the look and feel of the events, bringing new initiatives and ideas to the events run. The position is best suited to a creative, self-motivated and confident individual who is happy to work individually and as part of a team.- Working closely with the Head of Event Operation and Content Production to effectively manage the event budgets and P&L for the events division.
- Undertake research, negotiate and select the event suppliers including AV, Venue, Hotels, Agencies, Expo, Printers, Branding, H&S etc.
- Set up registration systems for each event, ensure effective management of all live digital marketing inc. speaker interviews, highlights, social media content, alongside ensuring deliverables for sponsors and media partners are met.
- Effective management of supplier payments in partnership with Finance department.
- Ensure that the events are delivered effectively, efficiently and within budget.
- Presenting and providing regular reporting and insight on the progress of each event to the business and key stakeholders.
- Client liaison with all sponsors in the run up to the event.
- Delivery of sponsored items - meetings, seat-drops, drinks receptions, lunches, private dinners
- Close internal communication with sales team to ensure expectations are met before, during and after the event.
- Assisting the conference producer to manage all speaker preparation in the lead up to the conference including updating bios, panel preparation and website updates.
- Handling any logistical questions regarding speaker travel and accommodation if required.
- Managing delegate registration and reporting inc. badge design and process that registration runs seamless on the day.
- Keeping a keen eye to the Health & Safety of event
- Communicate the event plan with clear accountability pre event and onsite for all stakeholders within the business, to ensure exceptional delivery.
- Attend event planning meetings, presenting clear and concise updates
- Work closely with the speaker management team, liaising with the content producers in the portfolio
- Liaise with external and internal suppliers such as procurement, venue, A/V, and printers.
- Accommodation - sending rooming lists through to the hotel once all confirmed by speakers, sponsors, delegate
- Preparing all onsite delegate/sponsor packs
- Preparing and chasing all H&S requirements for the events
- Manage and assist with creating all the signage and branding
- Manage and assist with AV requirements
- Dealing with other numerous suppliers for event lead up
- On-site management at some events. This will sometimes require longhaul overseas travel
- Lead on event wrap ups and action items for future events, inc. actioning of event feedback or new concepts for the future and provide an overview to key stakeholders
ATTRIBUTES AND EXPERIENCE YOU'LL HAVE TO BE SUCCESSFUL IN THIS ROLE:- Ability to work independently and thrive in a challenging and fast paced environment
- Experience of delivering and managing a large volume of events
- An excellent communicator who can manage external relationships and create strong partnerships with suppliers and venues
- Excellent time management with the ability to meet deadlines
- Excellent organisational and administrative skills
- Be an ideas generator and able to bring ideas to the table with confidence and deliver them through
- Clear and concise communicator both face to face and over the telephone, with excellent written language skills
- Confident, but diplomatic
- High level of PC literacy is required (in all Microsoft packages)